Harbor Point Facilities Internal report
Q3 Operations Report
Prepared by the facilities team ยท October 2, 2026
This report summarises spending, maintenance work and open tasks across the three Harbor Point sites for July to September. Synthetic example only: every name and figure below is invented for this demonstration.
Budget summary
| Category | Owner | Budget | Actual | Variance |
|---|---|---|---|---|
| Cleaning services | M. Ortiz | 12,400 | 11,850 | -550 |
| HVAC maintenance | R. Chen | 8,900 | 9,640 | +740 |
| Security staffing | A. Novak | 15,200 | 15,200 | 0 |
| Office supplies | L. Brandt | 2,350 | 1,980 | -370 |
| Utilities | M. Ortiz | 21,600 | 22,310 | +710 |
| Total | 60,450 | 60,980 | +530 |
Spending finished $530 over budget, driven by utilities and the HVAC repairs noted below. Cleaning and supplies came in under plan.
Highlights
- Energy use fell 6% after the lighting retrofit in Building A.
- Two HVAC units needed unplanned compressor repairs.
- All 14 fire extinguishers passed the quarterly inspection.
Synthetic example only. No customer information. Page 1 of 2
Harbor Point Facilities Internal report
Upcoming maintenance
| Task | Site | Due | Status |
|---|---|---|---|
| Replace lobby lighting | Building A | Oct 14 | Scheduled |
| Roof drain inspection | Building C | Oct 21 | In progress |
| Fire alarm test | All sites | Nov 03 | Scheduled |
| Parking lot resurfacing | Building B | Nov 18 | Awaiting quote |
Notes for next quarter
Request quotes for the Building B parking lot before November 1. Confirm the fire alarm test window with each tenant at least one week in advance, and record meter readings on the first working day of each month.
Approved by: ____________________ Date: __________
Synthetic example only. No customer information. Page 2 of 2